5 Real Estate Systems You Need

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This week I’m going to share five systems you need in your real estate business.

Creating these systems early makes life a lot easier, saving you time, reducing overwhelm and helping you to focus on important work.

Unfortunately a lot of people don’t appreciate how important these systems are and end up wasting lots of time putting them in place later on.

“You do not rise to the level of your goals. You fall to the level of your systems.”
James Clear, Atomic Habits

People also don’t:

think they’re important
know how to create them
leave themselves time to set them up

So here are five systems I would recommend you put in place in your Real Estate business.

Let’s dive in.

#1: Finance

Have you encountered the ‘end of tax year scramble’?

The painful time when your accountant asks for loads of information and you spend days and days pulling together receipts, invoices etc…

And you rack your brains trying to remember what a random payment was for.

This is not a good use of time!

Finance systems such as Xero can track your income and expenditure, profit and loss, balance sheet etc…

I’d highly recommend you put this in place as early as possible.

#2: Property Lead Tracker

Leads or ‘potential deals’ can come from lots of different places…

Listed on the open market, a response to your marketing campaign, someone shares it with you in a networking meeting etc…

Storing leads in one place makes managing, tracking and following up a lot quicker and more efficient, so you can spend time on more important work.

I use Notion, but other options include Trello, Asana or Monday.com

#3: Contact Tracker

Related to #2 is managing contact info from people you come into contact with - property owners, accountant, estate agents, investors etc etc…

A simple CRM system stores this info so you can easily retrieve information, track conversations, follow up and more.

Again I use Notion but there are plenty of other software solutions on the market.

#4: Document Manager

Documentation is an inescapable part of business…

And whether you want to continue getting paper in the post, or if you’d rather move to a paperless business, managing this torrent of information takes intention and organisation.

Chefs use the concept of ‘mise-en-place’ or ‘everything in it’s place’. They don’t waste time searching for ingredients or utensils, because they’ve prepared everything up front.

How can this be done in your business - where do bank statements go, where do mortgage statements live, contracts, investors docs etc…?

A document system will make your admin life a lot easier!

#5: Marketing

Never stop marketing.

No matter whether you’re speaking to estate agents, sending out letters, using facebook ads, or speaking at networking events, a marketing system ensures your message is consistent, you can be more efficient by reusing previous content and it makes automating / outsourcing easier in the future…

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Contact Me: hello@andygaught.com

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